Privacy Policy

Introduction

Himachal International Brotherhood (HiB) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or participate in our events.

By using our services, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Personal Information

• Name and contact information (email, phone number)
• Event registration details
• Payment information (processed securely through Razorpay)
• Profile information and preferences
• Communication history with our organization

Technical Information

• IP address and device information
• Browser type and version
• Pages visited and time spent on our website
• Cookies and similar tracking technologies

Event-Related Information

• Event attendance and participation
• Photographs and videos from events (with consent)
• Feedback and survey responses
• QR code check-in data

How We Use Your Information

• Provide and maintain our services
• Process event registrations and payments
• Send event updates and notifications
• Improve our website and services
• Communicate with you about our activities
• Ensure security and prevent fraud
• Comply with legal obligations

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your explicit consent
• With service providers who assist in our operations (payment processors, email services)
• To comply with legal requirements or protect our rights
• In emergency situations where safety is at risk

Data Security

We implement appropriate security measures to protect your personal information:

• Encryption of sensitive data
• Secure payment processing through Razorpay
• Regular security assessments
• Limited access to personal information
• Secure data storage and transmission

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your experience:

• Essential cookies for website functionality
• Analytics cookies to understand usage patterns
• Preference cookies to remember your settings
• You can control cookie settings through your browser

Your Rights and Choices

You have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your data
• Opt-out of marketing communications
• Withdraw consent for data processing
• Request data portability

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Event-related data is typically retained for 3-5 years for historical and administrative purposes.

Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards to protect your information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: